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Generating awareness on availability of Dispute Resolution Mechanism at Stock Exchanges against Listed Companies / Registrar to an Issue and Share Transfer Agents (RTAs)
Issuance of Securities in dematerialized form in case of Investor Service Requests
Common and Simplified Norms for processing investor’s service request RTAs and norms for furnishing PAN, KYC details and Nomination
Dear Shareholder,
As a part of its ongoing measures to enhance ease of dealing in securities markets and with a view to make process of Transmission of Shares more efficient and friendly, Securities and Exchange Board of India (SEBI), vide its Circular No. SEBI/HO/MIRSD/MIRSD_RTAMB/P/CIR/2022/65 dated May 18, 2022 specified the simplified procedure and standardized formats of documents for transmission of securities by Registrar & Share Transfer Agents (RTAs).
(a) duly signed transmission request form by the nominee;
(b) original death certificate or copy of death certificate attested by the nominee subject to verification with the original or copy of death certificate duly attested by a notary public or by a gazetted officer;
(c) self-attested copy of the Permanent Account Number card of the nominee, issued by the Income Tax Department.
(a) duly signed transmission request form by the legal heir(s)/claimant(s);
(b) original death certificate or copy of death certificate attested by the legal heir(s)/claimant(s) subject to verification with the original or copy of death certificate duly attested by a notary public or by a gazetted officer;
(c) self-attested copy of the Permanent Account Number card of the legal heir(s)/claimant(s), issued by the Income Tax Department;
(d) a notarized affidavit, in the format provided in Annexure-D from all legal heir(s) made on non-judicial stamp paper of appropriate value, to the effect of identification and claim of legal ownership to the securities.
However, in case the legal heir(s)/claimant(s) are named in any of the documents for transmission of securities as mentioned in serial number 2 in Annexure-A , an affidavit from such legal heir(s)/claimant(s) alone shall be sufficient;
(e) a copy of other requisite documents for transmission of securities as may be applicable as per Annexure-A, attested by the legal heir(s)/claimant(s) subject to verification with the original or duly attested by a notary public or by a gazetted officer:
The listed entity may, at its discretion, enhance the value of securities from the threshold limit of rupees five lakhs, in case of securities held in physical mode.
List of Annexures:
Sr. No.
Particulars
Form- web link
1.
Ready Reckoner: Documents Required for Transmission of Securities
Annexure-A
2.
Operational guidelines for processing investor’s service request for the purpose of Transmission of securities
Annexure-B
3.
Format of the form to be filed by nominee / claimant(s) / legal heir(s) while requesting transmission of securities
Annexure-C
4.
Format of affidavit to be given by all Legal Heirs or Legal Heirs named in Succession Certificate/ Probate of Will/ Will/ Letter of Administration/ Legal Heirship Certificate/Court Decree
Annexure-D
5.
Format of Bond of Indemnity to be furnished jointly by all Legal Heir(s) including the Claimant(s)
Annexure-E
6.
Format of NOC from other Legal Heir(s) for transmission of securities in favour of the Claimant(s)/legal heir(a)
Annexure-F
7.
Format of the Letter of Confirmation to be issued by RTAs/ Issuer Companies
Annexure-G
Securities and Exchange Board of India (SEBI), vide its Circular No. SEBI/HO/MIRSD/MIRSD_RTAMB/P/CIR/2022/70 dated May 25, 2022 specified the simplified procedure and standardized formats of documents for issuance of duplicate share certificates.
With a view to make issuance of duplicate securities more efficient and investor friendly, the procedure and documentation requirements for issuance of duplicate securities has been further simplified. The requirements are as specified below:
Following documents required to be submitted by security holder while requesting for issuance of duplicate securities :
Form – web link
1
Affidavit for issuance of duplicate securities
Form-A
2
Indemnity for issuance of duplicate securities
Form-B
3
Format of Letter of Confirmation
Form-C
4
Investor Service Request Form – 4
ISR-4
In case of any query, kindly contact our RTA at the details provided below:
Datamatics Business Solutions Limited
Unit: Union Bank of India
Plot No B-5, Part B Cross Lane, MIDC, Andheri (E), Mumbai 400 093.
Tel.: +91 22 6671 2001-10 (From 10:00 a.m. to 5:00 p.m. on all working days)
Email: ubiinvestors@datamaticsbpm.bank Website: www.datamaticsbpm.bank
Financial Year 2021-22
Financial Year 2020-21